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AISB event Bulletin Item

Call for Proposals to Host ICAPS 2009

Call for Proposals to Host ICAPS 2009

                   Deadline : Sunday August 22, 2007

The ICAPS Executive Council is seeking proposals to host the 2009 ICAPS
Conference, which is is the premier international conference in the
field of automated planning and scheduling.

- ICAPS'07 will take place on September 10-14, 2007 in Providence,
  Rhode Island, USA.
- ICAPS'08 will take place in September 2008 in Sydney, Australia.

Proposals to host ICAPS'09 should include::

* Organizers and Organizational Structure

The proposal should indicate proposed program chair(s) and any other
proposed conference committee members (e.g., conference chair, local
arrangements chair), and include a short CV of each.

* Proposed conference dates and timetable

   Provisional time-table - should include submission-date; reviewing
   period; author notification date, for conferences, workshops, etc.

* Venue

   Details of the venue and accommodations available to delegates
   including information about conference facilities, transportation
   access, accommodation and venue attractiveness.  Include
   information on lower-priced housing options for student.

   Previous experience of the local organization team in organizing
   similar events.

* Format

   Information on the format of the conference (e.g. single track vs.
   multi-track, posters vs. presentations, etc.)

   Special related events such as potential invited speakers, workshops,
   competitions, demonstrations, visits, etc.

   Nature of any collocation with other conferences.  ICAPS will be
   co-located with CP in 2007 and both CP and KR in 2008.

* An outline budget of the the event, including information regarding
  the break-even point, registration fees and model (e.g., whether a
  single fee applies to all events, policy for joint registration with
  collocated conferences), policy and support for students and young

* List of potential sponsors and support organizations.

* Proposed format for proceedings.

* Logistics

If the conference is outside North America, include a brief description
of the organization that will handle the logistics (managing
registration, issuing badges, staffing registration desk, financial
management, etc.)  When ICAPS is in North America, ICAPS uses AAAI to
provide conference and adminiatration support. 

A number of other items would be positively considered, however, each of
these is only one of several factors that the executive council will
consider in their decision.

- Proposals that foster interaction and cross fertilization with related
  fields (such as collocation with related conferences).

- Proposals that include means for encouraging and including members of
  the community in early phases of their careers are also welcomed (such
  as the doctoral consortium).

- Proposals that include means for fostering new areas of work and
  growing potentially under-represented areas of work (such as the
  special tracks).

Proposers should note that
- funds are available carried over from previous conferences as seed
  money for future conferences. This money is required to guarantee the
  existence of the conference series and each organization applying to
  host ICAPS must show how they aim to cover all costs of the event.
- ICAPS is a "AAAI affiliated conference": AAAI provides
  conference services when the conference is in North America; AAAI
  publishes the ICAPS Proceedings, including online version of the

Proposals to host ICAPS should be sent electronically (PDF file) to:

       Shlomo Zilberstein 

Please submit proposals by

    August 22, 2007

Proposers are encouraged to contact the Conference Liaison or other
members of the ICAP Council for informal consultation, and/or to
submit draft proposals before that deadline.

Please get in touch with the Conference Liaison,
Shlomo Zilberstein 

- comments or advice on particular points,
- statistics on previous ICAPS conferences,
- past successful proposals (pending the agreement of their proposers).
Clearly the closer to the deadline, the harder it will be to offer

Information about previous and next conferences and guidelines about
ICAPS is available at